Administrative Assistant

US-NJ-Parsippany
6 days ago
Job ID
5388
# of Openings
1
Category
General Administrative
Relocation Assistance
No

Job Description

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

 

Dewberry is seeking a motivated Administrative Assistant for its Parsippany, NJ office, who is energetic, organized, and detail-oriented. The successful candidate will support the office as well as professional and technical staff. 

Responsibilities

  • Assist Business Unit Manager with maintaining and organizing schedule.
  • Respond to and communicate with clients via phone, email, letter, and in-person
  • Create and/or prepare memos, letters, and reports
  • Preparing materials for meetings (agendas, presentations, documents, notes)
  • Meeting and event coordination
  • Printing, copying, and scanning when required
  • Maintain electronic and paper files
  • Archive projects/documents, as needed
  • Track equipment maintenance
  • Maintain equipment use logs
  • Liaison between staff and HR department
  • Support on boarding of new staff
  • Order office equipment and supplies
  • Manage travel, as needed
  • Handle sensitive information with complete discretion
  • Schedule meetings and keep organized. Schedule food and beverage services during meetings.  Set up WebEx meetings and send reminders
  • Other duties as assigned

Required Skills & Required Experience

  • High school diploma required, Bachelor’s degree preferred
  • 2-5 years of experience in the field or in a related area required
  • Working knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook, and Adobe Acrobat
  • Knowledge of MS Project is a plus
  • Interest in learning the civil/environmental engineering industry, which will allow for growth potential
  • Must have a strong work ethic and excellent time management skills
  • Strong interpersonal and written and oral communication skills
  • Must be flexible and able to adapt quickly to various tasks and changing demands
  • Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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