• Document Control Specialist - Construction Management

    Posted Date 2 weeks ago(7/9/2018 3:40 PM)
    Job ID
    6060
    # of Openings
    1
    Job Location
    US-VA-Gainesville
    Category
    General Administrative
    Relocation Assistance
    No
  • Job Description

    Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

     

    The Document Control Specialist assists and supports the project team by providing strong leadership for retrieval, filling, and indexing, of documentation for a large construction project.  Position requires exceptional organizational and time management skills, as well as have strong communication and client service skills.

    Responsibilities

    • Manage, maintain, evaluate, and continuously improve existing record management system.
    • Control, scan, index, link, file, and distribute of documents in Smartsheet, Constructware, or other Project Management program.
    • Read and interpret contract documents to determine the company’s obligations with regards to document management.
    • Process project documents and maintain document control files in accordance with project document control procedures.
    • Distribute, transmit, or submit as necessary correspondence, technical records, project test reports, and other records to internal and external personnel.
    • Review current record status and make recommendations for allocation of project resources.
    • Coordinate with Engineers, project managers, and field staff as necessary to ensure records are retrieved, appropriately recorded and stored.
    • Ensure consistency in document management procedures across multiple project disciplines.
      • Develop metrics for reporting status to project leadership.
      • Interface with document management personnel on the client, contractor, and design teams.
      • Perform training on document collection and storage systems and processes.

    Required Skills & Required Experience

    • Proficient knowledge of software programs including Microsoft Office products, Bluebeam, Constructware, and Smartsheet.
    • Self-starter attitude with proactive, results-oriented focus.
    • Knowledge of document control standards;
    • Strong financial/business knowledge;
    • General understanding of construction industry;
    • Strong written and verbal communication skills;
    • Ability to maintain discretion and confidentiality at all times;
    • Ability to develop or maintain relationships with clients;
    • Strong decision making/problem solving skills;
    • Industry experience with document processing and data management
    • Previous experience managing a Document Control effort for a large-scale construction project.
    • Experience with construction project closeout.

     

    *At this time, Dewberry will not sponsor a new applicant for work authorization.

    *Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

    *Prior to a final offer of employment, the selected candidate will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report.  These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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